This video will help you prepare for moving goods from Great Britain to Northern Ireland using the simplified processes for Internal Market Movements. Specifically, it will guide you through how to set up and manage permissions and authorisations for UK Internal Market Scheme (UKIMS) and Trader Goods Profile (TGP) on your TSS Company Profile.
Transcript of this video:
00:00 – Welcome to this walk-through on how to prepare for the Windsor Framework using the Trader Support Service portal, which we will refer to as TSS throughout this video. The Windsor Framework sets out new arrangements including simplified processes for Internal Market Movements of ‘not at risk’ goods between Great Britain and Northern Ireland.
00:20 – During this video we will help you prepare for the new arrangements by providing an overview of the simplified processes for Internal Market Movements and demonstrating set up tasks in TSS.
00:32 – By the end of this video, you should know what information is required on your TSS Company Profile to use the simplified processes and know how to set up the authorisations and permissions on your TSS Company Profile to benefit from the simplified processes.
00:48 – The simplified processes for Internal Market Movements contain a range of facilitations to ease the process of moving goods ‘not at risk’ of entering the European Union. This includes parcels and freight moving from a business in Great Britain to a business in Northern Ireland. Businesses should be ready for the new simplifications by the 31st March 2025. Under the simplified processes, if you are moving goods that are ‘not at risk’ of entering the EU, you can take advantage of a simplified dataset called the Internal Market Movement Information, also known as IMMI. And a Trader Goods Profile, which is an optional tool available to support completion of the IMMI.
01:28 – To access the simplified processes, you will need to be authorised under the UK Internal Market Scheme, known as UKIMS, and be moving eligible goods. The Internal Market Movement Information, or IMMI, provides the option to submit a reduced dataset for ‘not at risk’ goods. The IMMI can be used instead of submitting a Full Frontier Declaration or a post-movement Supplementary Declaration. The information required is significantly less than that required for the movement of ‘at risk’ goods. You can use the IMMI before the goods are due to move, or when the goods have arrived. This provides flexibility to use the varied movement options most suited to your business model. However, it does not change the requirement for a safety and security declaration (also known as an Entry Summary Declaration) pre-arrival. If your goods are already in Northern Ireland under certain customs special procedures, and you meet the criteria to use the simplified processes, you can utilise the IMMI to release those goods to free circulation in Northern Ireland.
02:33 – To further simplify the IMMI submission, a Trader Goods Profile, also referred to as TGP, has been made available via Gov.UK. You can also choose to access the TGP through your TSS portal. The TGP holds unique records of information of the goods that you commonly move from GB to NI. Storing records in the TGP helps to minimise the amount of information you need to enter for each goods movement. You will need to provide permission for TSS to access your Trader Goods Profile, which can be set up through your TSS Company Profile.
03:12 – To take advantage of the simplified processes, you need to be authorised under the UK Internal Market Scheme, also known as UKIMS. If you have not already completed your authorisation you can find further information on how to do so via the Gov.uk website and Northern Ireland Customs & Trade Academy, website. To benefit from the simplified processes your UKIMS authorisation will need to be uploaded to TSS. The simplified processes only apply to goods that are ‘not at risk’ of entering the EU. These goods must be moved by direct transport from Great Britain to Northern Ireland and be in free circulation in GB prior to movement and are not Category 1 goods.
03:55 – To determine eligibility for the simplified processes, goods have been divided into three categories. Standard goods encompass all goods with no controls and includes goods moved under the Northern Ireland Retail Market Scheme, known as NIRMS. Category 2 goods are those subject to excise, special health, licensing or environmental controls. Category 2 includes goods moved under the Northern Ireland Plant Health Label, known as NIPHL. Category 1 goods are not eligible for the simplified processes and are subject to the full customs processes. Category 1 goods are those subject to sanctions, total bans or prohibitions, trade defence measures, or quotas.
04:38 – You will have the option to submit the IMMI along with the Entry Summary Declaration prior to goods movement. If a Haulier is submitting the IMMI on your behalf, then they will need the appropriate permissions to do so. However, this is optional, you can choose to follow the same process you use today. In this case, a draft Supplementary Declaration will be generated. You can then choose to convert that into an IMMI to submit post-movement. By submitting the IMMI pre-movement, you can reduce the overall effort, as you won’t have to complete a post-movement supplementary declaration.
05:14 – Here are a few reasons why you should set up your TSS Company Profile. Once your UKIMS and NIRMS authorisation is uploaded to TSS, these are used to auto-populate into the Internal Market Movement Information. NIRMS information is also used to support the categorisation of your goods on TSS. You can manage your UKIMS and Trader Goods Profile permissions as well as authorise hauliers, agents or intermediaries to submit the IMMI on your behalf.
05:43 – This demonstration shows how the primary account holder would set up the TSS Company Profile and grant relevant permissions. Start by navigating to the TSS landing page, for your company, and this demonstration uses an example trader account. Select the ‘Company Profile’ from the options at the top of the screen.
06:02 – Once in the TSS Company Profile, a good place to start is the Windsor Framework Trader Readiness Questionnaire, at the top of the Company Profile page. The Questionnaire helps you to identify what actions are outstanding. To begin you will need to select either ‘Yes’ or ‘No’ for the first question ‘Are You Planning on using the Windsor Framework features?’ Selecting ‘Yes’ will present the status of your UKIMS, NIRMS and TGP through your TSS Company Profile. You can navigate to the relevant section to make updates from the links here. Only the Primary Account Holder can select a response to the questions, however all users are able to view the responses. You may have already uploaded your UKIMS authorisation to TSS to benefit and declare goods ‘not at risk’ on your movements today.
06:50 – If you have not done this yet, you can do so in the Documents Records section of the Company Profile page. Select ‘New.’ to open a new document form and for the ‘Document Type’ select ‘UKIMS.’ If you have a NIRMS authorisation, you can also add this here and will need to enter your NIRMS scheme number. Add your UKIMS authorisation number which should start ‘XIUKIM’ from the HMRC letter, into the authorisation/document reference field. TSS will validate the document and populate the verified date. Complete the EORI field with the EORI number associated with your UKIMS authorisation. This will start with either XI or GB. Click the paperclip icon on the top right, to upload a copy of the letter from HMRC, confirming your UKIMS authorisation. Click the submit button to send the information to TSS. The status will show as ‘pending verification until validated’, and if successful it will change to ‘active.’ Note: You will need to add your UKIMS authorisation, before you will get access to the simplified processes in TSS.
07:56 – Once you have done that, the next key step is to provide TSS with access to your Trader Goods Profile, if you are using one. To do this, locate the Trader Goods Profile Authorisation section, within the Company Profile page and click ‘Authorise.’ You will be directed to Gov.uk to authorise TSS on your Government Gateway. To do so, log in using your Gov.uk account associated with your CDS subscription, which is also linked to the EORI you are UKIMS authorised under. Follow the on-screen instructions, and you will be asked to confirm that you allow TSS to access to your Trader Goods Profile which is hosted by HMRC. Once you have confirmed, the TGP state will change to authorised.
08:41 – The next step is to set up appropriate third-party permissions to use your UKIMS authorisation and access your Trader Goods Profile. This is useful, if you want to allow a third party to raise an IMMI on your behalf, or you want them to be able to view your TGP information and use TGP entries on an IMMI. Third parties can be enabled to edit your TGP entries if you give them the relevant ‘Edit’ permissions to do so. To complete this step, locate the section from within the Company Profile, titled UKIMS and Trader Goods Profile Access and then click on ‘Manage Permissions.’ You will need to have an active or pending UKIMS document uploaded to TSS before you can manage third-party access to your UKIMS authorisation. For the Trader Goods Profile, you will be able to do this once you have given TSS access to your TGP.
09:33 – On the Manage Permissions page, by default access is not provided to any third party, only to you as the account holder. Granting third party access to your UKIMS authorisation will allow the permitted third party such as the haulier or intermediary to submit an IMMI on your behalf, using your UKIMS Authorisation. It’s important to note that the liability for accuracy of information submitted on the IMMI remains with you as the UKIMS authorisation holder. There are two different options when granting third party permissions, and considerations to be aware of. In both cases the IMMI submitter will need to know your EORI associated to your UKIMS authorisation, to submit this information on the TSS Portal. You can grant access to specific third party TSS accounts who move goods on your behalf or who will submit the IMMI on your behalf. This reduces the risk of using your UKIMS authorisation unknowingly, however it means that the holder will need to grant access to each account on a case-by-case basis. Under the Suggested Account heading, you will find a list of related parties. This is a list of third party TSS Accounts based on your previous goods movements on the TSS. If you want to allow any of these third parties to access your UKIMS or TGP you can click the ‘Grant Permission’ button, and they will move to the Existing Permissions section below. You can see here that UKIMS permissions have been granted, and the accounts have view only access to the TGP.
11:08 – Within the Existing Permissions section you can make further updates if needed. For example, you may want to allow an account to edit TGP entries, to do so click the Edit button. Or, if you wish to remove permissions from an account, you can select delete. If you want to grant permission to an account that is not already listed, you can do so by clicking on ‘Add Permission’ providing you have the EORI number of their TSS account.
Alternatively, under the ‘Manage open access’ heading you have the option to allow open access to your UKIMS authorisation. If you allow open access to your UKIMS authorisation, it means that any TSS user can use your authorisation at any time and can submit Internal Market Movement Information on your behalf. They would still need to enter your EORI associated with your UKIMS authorisation. Whilst this option is most facilitative, it does have the risk of misuse of your UKIMS authorisation. You remain liable for all data submitted under your authorisation and need to allow 3rd party access in accordance with this liability. You also have the same open access option for a third party TSS Account to use your Trader Goods Profile on the IMMI. If you decide to manage permissions this way, then you can simply tick the appropriate boxes here. You can add, amend and revoke access and permissions at any time. Once you click ‘Submit’, the changes will be immediately actioned.
12:41 – It’s important that you understand your role and responsibilities when taking advantage of the simplified processes. To support you, the key Trader and Haulier responsibilities are called out here.
13:04 – In addition to this video, the NICTA website, also contains a Windsor Framework checklist and guides detailing movement options. You can navigate to the Windsor Framework checklist via Welcome to NICTA, go to Overview of the Windsor Framework, scroll down and select the checklist. The Moving Goods option takes you to further information about the Internal Market Movement. Under the Movement Declaration Support tab, you will find a link to further guidance on the simplified processes for Internal Market Movements. For anything else, you can use the guide directory available via the Support Resources tab. You can also navigate to regular bulletins and access webinars from here. If you need to check what a specific term means, you can use the jargon buster which provides a full glossary of terms.
13:46 – If you have any questions, please contact the Trader Support Service to help with your query. You can also reference the guidance available on Gov.uk or find further information on the Northern Ireland Customs & Trade Academy website. Thank you for listening, that concludes this video on how to prepare for new arrangements under The Windsor Framework.